Hospitality


INTRODUCTION

Techfest has been an example in achieving huge feats with unparalleled figures ever since its inception in 1998. Techfest has grown in stature in terms of its content, infrastructure and logistics. The overwhelming crowd of such a high magnitude and a world-class technological display along with a tinge of enjoyment has made our dream a technological extravaganza. With such vastness and diversity, the hospitality of the guests is of paramount importance.

We, at Techfest, constantly strive towards the satisfaction of everyone. We shall leave no stone unturned in fulfilling the needs of a secure accommodation away from home. Along with accommodation facilities for our participants, we also set up a cafeteria serving a variety of cuisines satisfying the needs of every palate. We strive to make your stay comfortable and your experience, a memorable one. Hospitality management would be one of the prime focuses of Team Techfest 2017-18.

Hope to see you at Techfest 2017-18. We will be more than happy to receive your suggestions and queries. Kindly email at [email protected]

WALKTHROUGH

1. After successful payment, you will receive a Ticket ID through a mail within 24 hours of payment.
2. A QR containing few details will be mailed you in the month of December. Take hard copy of this QR code.
3. Entry will be through IIT Bombay main gate only after producing ticket ID, after which you will be given coloured band.
4. Report at hospitality desk in Student Activity Center (SAC).
5. Produce Your : Ticket ID, QR code hard copy, Gate Pass, Your college ID card & Photocopy of Govt. ID card.
6. You will be provided details of allotted room number, hostel number and respective lock passcode.
7. Deadline of checkout is 10:00 am on 1st January. Lock the room before leaving.

No need to report at Hospitality desk after the check out. You will receive the caution money within 20 working days in your bank account after 1st January.

# Caution money will be forfeited for all the residents of the room in following cases:
- Any harm done to mattress or hostel property
- Missing mattress or door lock
- Room left unlocked after checking out
- Number Lock passcode changed
- Delay in checking out
- Kindly visit the hospitality desk, to report some complain.

INSTRUCTIONS

1. All guests carrying electronic items of any kind will have to declare them at the IIT Bombay main gate through a ‘Gate Pass’. The belongings will also be checked on the way out of IIT Bombay along with the ‘Gate Pass’, failing to do so will result in the belongings being impounded.

2. All guests will be provided with mattress. Techfest will not provide mattress cover, blankets or pillows. The guests are encouraged to arrange them on their own (if required), since the weather might get cold during the night.

3. Random checks would be made to avoid any illegal stay at the campus. Any team failing to produce their electronic/physical receipts of accommodation would be heavily fined and disqualified.

4. Entry will be only through the 'Main Gate' of IIT Bombay. All other gates will be closed for entry.

5. All guests are required to carry their valid government photo id proofs at all times. In addition, the student participants are also required to carry their valid College photo id card. Any guest failing to produce their id card will not be permitted inside the campus during Techfest 2017-2018.

6. Alcohol, drugs, sharp objects and explosives of any kind are strictly prohibited inside the campus. Any other item if deemed unsafe will be prohibited. The decision of Security and Techfest team will be final in case of any disputes.

7. No outside vehicles will be allowed into the campus during the Techfest 2017-18.

8. All guests are required to maintain the decorum and cleanliness of the campus, and follow the rules of the campus at all times.

9. Techfest 2017-18 and IIT Bombay will not be responsible for any mishaps that occur through the duration of stay for Techfest 2017-18.

10. All those who does not have accommodation inside the campus, will not be allowed to stay in the campus after 10pm.

11. ONLY the guests having their accommodation in the campus will be allowed in the campus premises after 10pm.

Hope to see you here at Techfest 2017-18. We will be more than happy to receive your suggestions and queries.

Techfest 2017-2018 is awaiting your presence. Any suggestions or queries are welcome. Kindly email at [email protected].

Accommodation

Accommodation Charges
Accommodation charges are INR 2100 (inclusive of all taxes & caution money of INR 100) per candidate.
Maximum of 5 nights stay allowed (27th Dec-31st Dec).
It does not include food facility. Guest can purchase their meals from the food court, night cafeteria or private hostel canteens or hostel messes.

Check-in & Check-out
Check-In: 5 PM, 27th December
Check-Out: 10 AM, 1st January

Caution Money Policy
Refund Procedure:
During the time of checkout, lock the room with the given lock.
There is no need to report at hospitality desk, you could leave the campus directly.
Refund procedure will be online and the caution will be refunded within 20 working days.

Cancellation Policy
Confirmed Accommodation can be cancelled through email only.
Send an e-mail having your team ID and the number of members for whom accommodation has to be cancelled, at [email protected]
The subject of the email should be “Cancellation of Accommodation”
For any cancellations before deadline, 75% of the total amount shall be refunded within 6 working days after the festival.
There shall be no refunds for cancellation after the deadline.
Deadline of cancellation: 5th December.

Register


Note: The accommodation will be given in groups. The group which is registered below might be given accommodation together and needs to pay the fee together.
The accommodation charges do not include food facilities. Guest can purchase their meals from the food court, night cafeteria or private hostel canteens or hostel messes.
Boys and girls will be given accommodation in different hostel.

You will receive a confirmation mail of payment within 24 hours. Mail your teamID, transaction ID, name, amount to [email protected], if no confirmation mail received.

REACHING IITB

Travelling in Mumbai is very easy and systematic. The modes of travelling in Mumbai are taxis, auto rickshaws, local train and BEST Buses. IIT Bombay is located at Powai, which is an eastern suburb in the North-Eastern part (Central Railway Line) of Mumbai.

The following link may provide you a rough estimate of the auto fares between two stations Taxi Auto fare

Mumbai is in the form of a long narrow island, almost a peninsula, thrusting southwards into the Arabian Sea. In Mumbai, local trains run through the following routes.

Western Railway: Churchgate to Borivali/Virar and return.
Central Railway: Mumbai CST to Karjat/Kasara and return.
Harbour Route: Mumbai CST to Andheri and return
New Bombay Route: Mumbai CST to Vashi/Panvel and return.

Kanjur Marg, a Local Train Station is the closest local train stop to IIT Bombay. It is located on Central Railway line.

Kanjur Marg Local Train Station is the closest local train stop to IIT Bombay. It is located on Central Railway line. An auto rickshaw from Kanjur-Marg station to IIT Bombay Main Gate costs Rs.45 approx.

Important railway stations where you can get down are (also refer map):
- Chhatrapati Shivaji Terminal (CST)
- Churchgate
- Mumbai Central
- Dadar
- Lokmanya Tilak Terminus
- Thane
- Borivali
- Andheri
- Bandra
- Kalyan

Thane is the nearest station to IIT Bombay. Next is Lokmanya Tilak Terminus (LTT) (near Kurla) and Dadar is third in this regard.

The taxis ply through all of the Mumbai. Auto rickshaws ply between Bandra-Borivali and Sion-Mulund and should be preferred if you have some heavy luggage, which may otherwise cause you inconvenience while travelling by local trains and buses. In taxis, you also have an option of AC Taxis-Cool Cabs, which is a more comfortable way of travel.

Trains/buses should be preferred if you carry less baggage with you, say a small bag per person. Please beware of pickpockets in locals and BEST buses.

Southbound trains on all the Local train lines are more crowded in the morning and thus should be avoided if the passenger is carrying baggage. Similarly, the northbound trains in the evening are more crowded.

With respect to mornings at Kanjurmarg station, travelling from Mumbai CST, Dadar or Kurla would be less crowded that travelling from Kalyan or Thane.

For buses/autorickshaws, the destination should be stated as "IIT Main Gate, Powai".

Please download m-indicator mobile application:
For Android
For Windows

FAQs

01. How to avail accommodation?
Step1) Go to URL and fill the registration form under “Register” tab
Step2) Complete the payment procedure.
Step3) Confirmation will be sent to you
Step4) A QR code some details will be mailed to you before 25th December.
Step4) Report at accommodation desk with hard copy of QR code, payment confirmation mail hard copy, College ID & any govt. Photo ID

02. What will be the payment procedure?
The payment procedure will be online.

03. Where do I have to report during the fest?
Report at hospitality desk in SAC (Student Activity Center).

04. Documents that guests should carry during fest?
- Any valid Govt photo ID
- Print out of Email confirmation
- Print out of QR code (will be mailed before 25th December)
- Gate pass
- Valid College ID for participants

05. We are a group of people not participating in any of competitions or workshops and just coming to techfest for enjoyment. Would we be provided accommodation?
Accommodation would be confirmed strictly subject to availability of rooms and you can try on the spot registration during the festival.

06. What are the accommodation charges?
The accommodation charges and other necessary details regarding the payment will be available under the tab 'Accommodation'.

07. Will all the team members be given accommodation at the same place?
We will try but there is no surety for the same.

08. What kind of accommodation will be provided?
Accommodation will be provided on a shared basis inside campus hostels or outside hotels. One mattress, and an enough space for keeping luggage, and other essential commodities will be provided. Girls and boys will be accommodated separately. Number of guest in a room will be decided by Techfest and will be allotted by Techfest team.

09. Does the accommodation charges include food facilities too?
No, the accommodation charges does not include food facilities. Guest can purchase their meals from the food court, night cafeteria or private hostel canteens or hostel messes.

10. Will all the team members be given accommodation at the same place?
We will try but there is no surety for the same.

11. What about the hospital facility?
There is an institute Hospital located near the Canara Bank. In case you fall ill, you are advised to report to us at accommodation desk. We shall make appropriate arrangements for you to be treated at the Institute hospital. We shall also be carrying a first aid kit with us, at the accommodation desk.

12. What about the security facilities?
IIT Bombay campus has a vigilant and round-the-clock security service. To ensure the safety of the participants, there will be additional security guards in hostels in order to avoid thefts and other mishaps. Although Techfest team will not take responsibility for any theft or other mishaps. So guest are requested to take care of their luggage and valuable items.

13. Where will I get my accommodation?
You might get accommodation outside as well as inside the campus depending upon availability, however, girls with confirmed accommodation will get accommodation inside the IIT-B campus only.

14. Can I enter IIT-B campus anytime?
You can enter IIT Main gate anytime by showing valid photo ID proof during 6am to 10pm, however, you need to have accommodation inside the campus to stay in the campus after 10pm.

Contact

For any further queries contact:

Sourav Garg
[email protected]
+91 976 939 7136

Hospitality


Techfest has been an example in achieving huge feats with unparalleled figures ever since its inception in 1998. Techfest has grown in stature in terms of its content, infrastructure and logistics. The overwhelming crowd of such a high magnitude and a world-class technological display along with a tinge of enjoyment has made our dream a technological extravaganza. With such vastness and diversity, the hospitality of the guests is of paramount importance.

We, at Techfest, constantly strive towards the satisfaction of everyone. We shall leave no stone unturned in fulfilling the needs of a secure accommodation away from home. Along with accommodation facilities for our participants, we also set up a cafeteria serving a variety of cuisines satisfying the needs of every palate. We strive to make your stay comfortable and your experience, a memorable one. Hospitality management would be one of the prime focuses of Team Techfest 2017-18. Hope to see you at Techfest 2017-18. We will be more than happy to receive your suggestions and queries. Kindly email at [email protected]

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